BECOME A VOLUNTEER

Thank you for your interest in supporting Tallahassee Comic Con 2017. Working as a volunteer can require hard work and  patience, but it's also a great way to make new friends and enjoy the convention!
If you are interested in becoming a Tallahassee Comic Con volunteer, please review the information provided below. The next step is to decide where you want to put your particular skills to use. 
Public Areas to volunteer:
  • Promotional and marketing team
  • General (includes booth, panel and general event assistance)
  • Ticketing and front desk
  • Runner (will involve a lot of walking)
  • Restricted Areas to volunteer:

Restricted areas require further qualifications. The Volunteer Director will contact anyone interested in a Restricted Position to continue their volunteer application process. No one under 18 will be allowed in these positions.

  • Driver
  • Guest Escort
  • Security
 
Once you decide where you would like to volunteer, fill out the Volunteer Application and send it to the Volunteer Director.  You'll be expected to put in a certain number of hours of work during the convention, often in shifts. You can request certain times to work and certain times to be available (to attend panels, performances, etc.). The Volunteer Director and lead(s) will make every effort to grant your requested schedule, but it cannot be guaranteed.
Continuing Tallahassee Comic Con volunteers receive a complimentary pass to the convention. First-time volunteers are generally required to pay a one-time-only refundable fee of $15. This fee can only be waived in certain special circumstances. The fee will be refunded at the end of the convention upon completion of assigned volunteer hours.
Tallahassee Comic Con maintains certain minimal information on all its staff, officers, and volunteers. The convention does NOT share this information with any other organization. As a volunteer, you may be asked to provide any or all of  the following information based upon the area in which you are working. This information includes:
  • Name
  • Mailing Address
  • Date of Birth
  • Phone Number
  • Email Address
  • T-Shirt size
  • CPR certification expiration date
  • First Aid certification expiration date
  • Emergency contact information
  • Special Medical needs
 
During the event, you will be provided with a timesheet so your hours can be recorded. In some sections, it may be possible to volunteer part of your obligation prior to the convention. After the convention, the Volunteer Director to evaluate your performance as a volunteer. Volunteers who's work is favorably evaluated at the end of the convention are eligible to attend the post-con party (more details to be announced). A good evaluation also earns you a spot as a volunteer for the following year's Tallahassee Comic Con.
 
Again, thank you for your interest in volunteering at Tallahassee Comic Con, and we appreciate your effort to help us make the convention an ongoing reality.
 

Common Sense Policies

The Volunteer Director is an Executive Officer of Tallahassee Comic Con. Any decision made by the Volunteer Director is considered final. The other Tallahassee Comic Con Executive Officers will listen to any serious grievance, comments, or concerns any volunteer has with or about the Volunteer Director, but misuse of this may result in being barred from volunteering.
The convention does not enforce any formal dress code, but we ask that you not wear offensive or risque clothing. Some areas have higher dress code requirements, which you will be informed of if accepted into those areas. If you are provided a volunteer t-shirt or badge, we ask that you wear it during your volunteer shift(s).
No alcohol or use of illegal substances while volunteering.  If you become intoxicated during your shift(s) or report for your shift(s) while intoxicated, you will be removed from our volunteer list, ejected from the convention, and barred from becoming a volunteer for not less than two years.
Try to be helpful and polite. You will be provided with a map, schedule and program so you can acquaint yourself with as much of the convention as possible. If all else fails, the Information Desk will have the answer, or they'll be able to make a referral.
Try to show up at least 5 minutes early for your shift. This allows time if you have to be briefed, and it's a lot less nerve-wracking to the person who's waiting for you to show up.
You will receive your volunteer badge either at a meeting prior to the convention, or it will be available for pickup at Volunteer Registration from 3 pm – 7 pm Friday, December 1st, and beginning at 8 am on Saturday, December 2nd and Sunday, December 3rd. If you will be arriving at a time when the Volunteer Registration booth will not be open, then you will need to make arrangements with the Volunteer Director to pick up your badge, or wait until such time as the Volunteer Registration booth is open to pick it up. DON'T LOSE YOUR BADGE!
While you're volunteering at the convention, you do not have special privileges. You don't get to skip lines or break general convention policies. When you're not on duty, you have exactly the same privileges as any other convention attendee.
Try to get enough to eat, enough sleep, and stay hydrated!

Frequently asked questions

What is the minimum age to volunteer?

  • Generally, the minimum age is 18. Exceptions may be made for those age 16 or 17 who wish to volunteer with their parent/guardian.

This is my first year as a volunteer, so how do I pay the $15 volunteer fee?

  • You can pay your fee in one of the following ways:
    1. Pay your fee by credit or debit card via Paypal. An invoice will be emailed to you if you request to pay online. Payment via this method must be received AT LEAST 2 weeks before the start of the convention.
    2. You can pay the volunteer fee at one of the volunteer meetings. At the meetings we can only accept cash or checks.
    3. You can pay the fee at the Volunteer Registration desk at the convention, which is located in the same area as regular convention registration. At the convention we can only take cash or card. And your badge will NOT be printed ahead of time, which means you will have to wait for it. Please allow time, about 45 minutes, for this process in total.

Do I need to pay my volunteer fee when I send in my application?

  • No, you will be asked to pay the volunteer fee upon your acceptance as a volunteer. If you have been recruited by the Volunteer Office, you may be told to pay your fee with your application, as you have already been accepted.

What do I do if I want to be a volunteer but have already purchased a ticket?

  • If you have already purchased a ticket, you do not have to pay an additional volunteer fee. The purchased ticket will cover your volunteer fee. If you meet all volunteer requirements at the show, you can have your ticket price refunded at the end of the convention.

What do  I do if I want to be a volunteer, but already purchased a VIN package?

  • If you have already purchased a VIN package, you do not have to pay an additional volunteer fee. If you meet all volunteer requirements at the show, you will have the $15 volunteer fee refunded at the end of the convention. Your VIN package price will not be refunded in total.

What if I'm at not the convention at the end of the day on Sunday? When can I get my refund?

  • Refunds of volunteer fees are possible is requested via email no later than 30 days post con. Email the Tally Comic Con Office.

What are the criteria for having the volunteer fee waived?

  • There are several ways to qualify for the waiver of the volunteer staff fee:
    1. The person must possess a skill, training or value that cannot be obtained in the regular volunteer pool. Also, the person must be in a section where that asset is going to be used. Further, there must be a shortage of that skill-set among the current volunteers in that section that the director of that section is actively trying to fill. And the director must be aware that the person possesses the desired skill-set.
    2. OR the person must have been recruited to fill a specific need that our regular volunteer pool cannot fill.
    3. OR the person must have successfully volunteered, with a good record, at a prior Tallahassee Comic Con (ALT*Con Florida) event.
    4. If you meet at least one of the above criteria, then the volunteer fee can be waived. You will be informed of your waiver by the Volunteer Director or in the volunteer acceptance email from the Volunteer Office.

What do I do if I want to be a volunteer but have already purchased a ticket?

  • If you have already purchased a ticket, and you meet all volunteer requirements and are accepted, you can have your ticket cost refunded before December 2nd. After the convention starts, all refund requests must be made in writing no later than 30 days post con by emailing the Volunteer Director.

Now that I'm an official volunteer, where do I pick up my badge?

  • You will receive your volunteer badge either at a meeting prior to the convention, or it will be available for pickup at Volunteer Registration from 3 pm – 7 pm Friday, December 1st, and beginning at 8 am on Saturday, December 2nd and Sunday, December 3rd. If you will be arriving at a time when the Volunteer Registration booth will not be open, then you will need to make arrangements with the Volunteer Director to pick up your badge, or wait until such time as the Volunteer Registration booth is open to pick it up. DON'T LOSE YOUR BADGE!

Where do I get my free T-shirt?

  • Patience, young padawan. Information on the t-shirts will be coming soon!

How do I get into the post-convention party?

  • If you have worked your assigned hours, you will receive an invitation to the post-convention party from the Volunteer Director. More information about the party will be announced later.

What is a timesheet and what do I do with it?

  • The timesheet is a piece of paper in your volunteer packet that you to use to log the hours you have volunteered for the convention. You will turn it into the Volunteer Director. This is particularly important if you want to volunteer again next year or need your volunteer hours officially logged. You can turn it in upon completing that last shift. In a pinch you can also return your timesheet to the Volunteer Registration desk, but this option must be exercised BEFORE 6pm on Sunday, December 3rd.

What about crash space/hotel rooms?

  • The convention does not provide crash space or hotel rooms for volunteers.

Where do I park?

  • Volunteers, unless otherwise told, will park in the General Parking area.

So, I'm a volunteer, but I no longer wish to be...

  • That hurts, man, but we get it. Things happen. You're time with us has been so short, but we must carry on. In other words, it's okay. Just email the Volunteer Director.

What is this Evaluation Form? What do I do with it?

  • Hopefully, fill it out and turn it into any Tallahassee Comic Con staff member, or mail it to the office. Your feedback can help us to become bigger and better.

I don't like my assigned area, can I get it changed?

  • You may make the request of the Volunteer Director, but the decision is usually final. We have a lot of places that we need help in, and not all the places are the “fun” areas like the panel rooms.

I like volunteering, but I'd like to do more to help the convention.

  • That... that's awesome! There's a ton of work that goes into a con throughout the year leading up to it. The best way is to rock as a volunteer, and make sure the Volunteer Director is aware you'd like to do more. Staff positions open up sometimes, but we would like to already somewhat trust and know anybody we bring on board.

CONTACT THE VOLUNTEER DIRECTOR

Questions, concerns, comments? Email the Executive Officer for Volunteers.
Devin Cywinski